# Device and account inventory

[Organization name]. Last reviewed: [date] by [name].

> How to use this template: list every device and every online account or service, including ones volunteers or
> former staff signed up for on the organization's behalf. Note who has administrator access to each. Review it when
> people join or leave, and a few times a year. The example rows show the format; delete them.

## Devices

| Label | Type | Make and model | Assigned to | Operating system | Still gets updates? | Auto updates on? | Encrypted? | Screen lock? | Where kept | Notes |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| [LAP-01] | [Laptop] | [ ] | [Name] | [ ] | [yes] | [yes] | [yes] | [yes] | [Office] | |
| [PHN-01] | [Phone] | [ ] | [Name] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | |
| [Router] | [Network] | [ ] | [-] | [Firmware version] | [ ] | [ ] | [-] | [-] | [Office] | [Admin password changed from default?] |

## Accounts and services

| Service | Used for | Holds personal data? | Account owner | Administrators | MFA on? | Who pays | Signed up by | Last access review | How to get data out |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| [Email platform] | [Email, files] | [yes] | [Role] | [Names] | [yes] | [ ] | [ ] | [ ] | [ ] |
| [Bank] | [Payments] | [yes] | [ ] | [ ] | [ ] | [-] | [ ] | [ ] | [-] |
| [Domain registrar] | [Website address] | [no] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [-] |
| [Client database] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| [Social media accounts] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Where sensitive records live

| What records | Where they are | Who can see them | Backed up? |
| --- | --- | --- | --- |
| [Client case notes] | [ ] | [ ] | [ ] |

---
Template by Moraph for Good (https://moraph.org/commons/templates). Free to copy and adapt under CC BY 4.0 (https://creativecommons.org/licenses/by/4.0/). Attribution: "Moraph for Good".